Sending Registered letter online

Daily Life, Swiss News and General Topics
1
Hi Folks,

I need to send a registered letter to an address in Switzerland and I will need proof of delivery.

This won’t be an issue if I were in Switzerland, however my family and I, are outside the country for vacation.

Does someone know any service that I can write the email and then they will print it and send as registered mail to the person ?

Thanks in advance for your help

2

Should be able to send it registered from where you are. Ask at the local post office and find out if it’s possible.

3
This company seems to do what you are asking for

https://www.pingen.com/INT/en/home/S...post-mail.html

Swisspost offers a similar service, but it seems limited to businesses

https://www.post.ch/en/business-solu...ost-print-send

Posts in most countries offer proof of delivery as an additional option to a registered letter. You might want to check.

Otherwise a courier service such DHL

4
Thanks a lot guys. The legality can be an issue. i will have to send it thru DHL/courier ....

Honestly... we are in 2021 and doing the things are the bronze age....

5
You’d think there’d be an official way to send a registered email by now, wouldn’t you!?

6
Oh, you want your signature to be added to the list of data that is being stolen from you.

7
Can't you send the text as word or pdf to a friend and ask them to print it and send it as a registered letter from Switzerland?

Depends on what it is. But that might be the cheapest and quickest route.

Let me know if you need help. I could post it tomorrow if you send it to me.

8
Code of obligations:

https://www.fedlex.admin.ch/eli/cc/2..._377/en#art_14

"Signatures must be appended by hand by the parties to the contract.

A signature reproduced by mechanical means is recognised as sufficient only where such reproduction is customarily permitted, and in particular in the case of signatures on large numbers of issued securities."

So basically you have to sign it physically, not printed.

Unless the relevant contract this relates to says otherwise, in most cases the law just sets the default and it can be changed (with notable exceptions in the case of employment and property contracts).

9
On the other hand, maybe NSA could warrant the it was sent and when and that the content is the same at arrival as it was when sent of?

10

Here in 2021 we use DocuSign for that

11
Depends on whether the document needs to be signed.

Tom

12
Is pasting your own signature onto a pdf file, the same as signing?

I was just at my Dr.s today and he instructed his PA to give me an ordinance for something or other. She typed something into her computer, and pressed print. She then stamped the paper with her rubber stamp and squiggeled something over top of the stamp.

Was this valid? The pharmacy filled it without a qualm.

13
It certainly worked last year when I had to sign work forms for the subsidized 50%.

Tom

14
True. OP only asked about registered mail (and I guess they want it to arrive on the 31st of January - some people are so good at being organized ).

So does OP have friends? Mail letter to friend, friend goes to post-office ....

15
More than one of my doctors has done similar, but usually they're the ones who sign and then the assistant puts the stamp on top of the sig. Last time my GP was in a hurry, so he signed the blank prescription paper, handed it to his assistant, and said "Make it a Dauerrezept. She'll tell you what meds she needs filled."

16
hmmmm, so what did you choose?

17
Only what we had discussed that I needed, and that he didn't have in his little stock. Recommendations for next time? I guess I could have asked for more paracetamol. My insurance pays if the doc gives it to me or if it's on a prescription.

18
I know that in italy you can do it electronically since years, they print and send. Surprising that swiss post does not offer this service for consumers but I guess this kind of letter is much less necessary than in Italy where it is quintessential to do anything via post.

19
Thanks a lot ! I could solve it thru DHL wasn’t cheap, however it was the only solution at that time.

Anyway, if one day you need a help, please send me a DM. Thanks again

20
For others with similar issues, there are the following possibilities/limitations:

- if a notice has to be in writing (under Swiss law this generally means a handwritten signature) you will need to hand-sign and send it;

- if you need proof of delivery a "Registered Letter" is best. Another option is A-Post Plus since this cannot be rejected and you will have proof that it was put into the mail box;

If you want to move to a more hybrid approach:

- The Swiss Post Office allows you to draft a letter online and have it sent electronically. However, there are various limitations for the general public: if the recipient also has a "E-Post" account, it will only be sent to him/her electronically. Hard copy dispatch only takes place if the recipient is offline. You have no control over how it gets sent out (I presume A-Post, which means you have no proof of dispatch or receipt). With a corporate account you get much more option, i.e. you can determine how your electronic letter gets dispatched physically, i.e. as Registered Letter, A-Post Plus or A-Post.

- This does not solve the handwriting requirement, where such applies.

If you want to go to a full digital approach:

- The Post offers IncaMail to send "electronic registered mails". This allows you - assuming that the recipient clicks on the message - to at least prove that he/she has received the mail. The legal effect for court proceedings is governed by the applicable procedural codes. For private correspondence it presumably only has the effect of a read receipt (albeit with a third party, here IncaMail, being able to show the log files.

Again this does not solve the handwriting requirement, where such applies and the receiver can refuse to accept delivery of the registered mail (since he/she will only receive an invitation to pick up the registered mail).

- If you want to go fully digital you can also sign your letter with a qualified electronic signature (i.e. not DocuSign which is merely an advanced electronic signature, but a Quovadis or Swisscom All-in-Signing Solution-based signature). This should be equivalent to a handwritten signature but you then still need to have the digital file (PDF) received by the recipient.

- Please note that sometimes general terms and conditions contain wording requiring notices being sent be registered mail. This may be viewed as specific form requirements in which case digital may not be valid.

If you ever are in a bind and cannot sign yourself, an option may be to grant someone a power of attorney (which generally is not subject to form requirements, mileage may vary) and have them sign and send a physical version of the letter...

... a good reason to be friends with a lawyer or have one on retainer ;-)